Relocating can be exciting yet daunting, especially when preparing for a move in 2025. Whether you’re upgrading to a larger home, downsizing, or relocating for work, careful planning and the right moving company can make all the difference. This guide will walk you through essential preparation steps and what to consider when hiring professional movers.
Step 1: Develop a Moving Plan
Set a Timeline
Ideally, you'd want to start planning as soon as you secure a new location, so the more time, the better. This will give you enough cushion to organize your belongings, research moving companies, and account for any unexpected delays (e.g. new furniture coming late, delays with closing, etc.)
Create a Moving Checklist
Make a detailed list of tasks to keep you on track. Include:
Decluttering every room
Gathering packing supplies
Notifying utility companies and service providers
Updating your address with banks, subscriptions, and government agencies
Scheduling moving company estimates
Establish a Budget
Understanding your budget helps avoid overspending. Consider costs such as:
Packing materials
Moving company fees
Travel expenses
Temporary storage units (if needed)
Step 2: Declutter and Organize
Sort and Purge
Sort items into categories—keep, donate, sell, or discard. Moving is the perfect opportunity to downsize and get rid of unnecessary belongings.
Host a Yard Sale or Sell Online
Selling items you no longer need can help offset moving costs. Use platforms like Facebook Marketplace, eBay, or Craigslist.
Label and Categorize
Clearly label boxes by room and content. Use color-coded labels to make unpacking easier. Creating an inventory list ensures nothing gets lost in transit.
Step 3: Research Moving Companies
1. Start Early
Begin contacting moving companies 6–8 weeks before your move. Early booking can often lead to discounts and ensure availability.
2. Verify Credentials
Make sure the company is licensed and insured. For interstate moves, verify the company’s USDOT (U.S. Department of Transportation) number via the Federal Motor Carrier Safety Administration (FMCSA) website.
3. Read Reviews and Ratings
Check online reviews on sites like Yelp, Google, and the Better Business Bureau (BBB). Make sure the reviews are valid and they post about reliability, professionalism, and customer service.
4. Request Quotes and Compare Services
Obtain written estimates from at least three moving companies. Ask about:
Hourly vs. flat-rate pricing
Additional fees (stairs, heavy items, etc.)
Packing and unpacking services
Temporary storage options
5. Ask the Right Questions
How do you handle fragile or valuable items?
Are your movers trained and background-checked?
Do you offer insurance, and what does it cover?
What’s your cancellation policy?
Are there additional charges I should know about?
Step 4: Prepare for Moving Day
Pack Efficiently
Start with non-essential items weeks in advance.
Use sturdy boxes, bubble wrap, and packing paper to protect your belongings.
Label boxes clearly with contents and destination rooms.
Create an Essentials Box
Pack a box with items you’ll need immediately after the move:
Toiletries
Clothing
Medications
Chargers
Important documents
Confirm Moving Details
A week before the move, double-check arrangements with the moving company:
Arrival time
Address of the new location
Contact information
Step 5: Post-Move Tips
Inspect Delivered Items
As soon as your belongings arrive, inspect boxes and furniture for damage. Compare delivered items to your inventory list and report any issues to the moving company immediately.
Unpack Strategically
Start with essentials and gradually work through each room. Unpacking in phases prevents overwhelm and helps you settle in faster.
Leave Reviews
Share your experience with the moving company to help future customers and provide feedback to the company.
What to Avoid When Hiring Movers
1. Choosing the Cheapest Option
While budget is important, the cheapest option may compromise quality. Focus on value—affordable pricing with excellent service.
2. Overlooking Insurance
Always ask about insurance coverage for your belongings. Standard policies might not cover high-value items, so consider additional insurance if needed.
3. Ignoring Red Flags
Lack of a physical address or website
Requesting large deposits upfront
Vague or unclear contracts
Not being licensed or insured
4. Skipping the Fine Print
Carefully review contracts and ask for clarification if any terms are unclear.
Final Thoughts
Relocating doesn’t have to be stressful if you’re well-prepared. By planning early, staying organized, and hiring reputable movers, you can ensure a smooth transition to your new home in 2025.
If you're looking to hire movers for your upcoming move, fill out our form for a free quote and we'll get back to you within 24-48 hours!